Administrative Coordinator

Location: WK Medical Center Department: Physician Network Classification: Full-Time Shift: 8:00 AM-5:00 PM Date Posted: 12/9/2022 Description: The Administrative Coordinator supports the employed and vendor provider contracting activities of Willis-Knighton Health System and is responsible for independently assuring that Physician Network Administration is prepared to respond to both informal and scheduled provider inquiries.
 
Responsibilities:

*Draft & Review contract amendments and other similar documents to ensure compliance with contract provisions
*Update contract templates and analyze changes to standard template provisions in contracts being negotiated
*Continually seek to improve processes and procedures within department
*Coordinate and verify approvals and execution of all contracts
*Identify opportunities and develop recommendations to improve contract processes and management system (e.g. Simpliphy, SharePoint)
* Microsoft Office 365 products such as Excel, SharePoint, Teams, etc. required
*Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
 
*Communicate and handle incoming and outgoing electronic communications on behalf of Physician Network Administration.
 
*Review and prepare miscellaneous reports and documents for provider operations meetings; assist with meeting follow-up documents and outgoing correspondence as necessary.
 
*Assist in “pipeline” calendar management/preparation of semi-annual/annual provider operations meetings, requiring interaction with providers and office managers.
 
*Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
 
*Assists with provider expense report preparation, as necessary.
 
*Responsible for management of documentation preparation and processing necessary to confidentially communicate provider contract changes to appropriate WK personnel and external payroll administrator.
 
*Prepares all contract files for contract documentation and correspondence.
 
*Files all contract documentation and correspondence in provider contract files on a daily basis.
 
*Records all contract changes in provider contract tracking database on a weekly/monthly basis (e.g., compensation, work hours, contract provisions, termination, FMLA, STD, LTD, medical licensure suspension, affiliation/stipend agreement processing, etc.).
 
*Facilitates communication of provider changes to appropriate WK personnel (e.g., office address and phone number, personal contact information, FMLA, STD, LTD, medical licensure, termination, etc.)
 
*Confidentially informs appropriate WK personnel of provider contract changes so that timely actions can be performed as necessary.
 
*Assists with drafting confidential correspondence to providers concerning both general and contract inquiries.
 
*Evaluate excess/underutilization of provider general purpose time overages (GPT) for payroll either deduction or payment.
 
*Confidentially meet with physician extenders at annual operations meetings to review performance and discuss operations issues.
 
*Assist with process workflow recommendations across all WK departments involved in processing employment/credentialing documentation.
 
*Facilitate streamlining of payroll management for all providers. 
 
Qualifications:
• Associate or bachelor’s degree preferred or Experience equivalent.
• Software skills required, including Microsoft Word, Excel, Power Point.